PO Creation
- Approved requisitions under $2500 and received on the Purchasing workflow are created into a purchase order within 24 hours. Purchase order numbers are found by searching the requisition # created then clicking on the View. The department will print the purchase order, and have it signed by a departmental signatory. Then mail, fax, or scan/email the purchase order to the vendor.
(Purchase orders over $2500 or more will be sent to the vendor by the Purchasing Dept.)
Canceling a Requisition
- If a department user needs to cancel the funding of a rejected or canceled requisition, please email the Purchasing Department at purchasing@binghamton.edu with the requisition # so the funds can be released.
Encumbering Funds on a Contract
- For departments encumbering funds against an existing contract with (prefixes C, CM, T, L or X) please complete a requisition referencing the contract number and email to Purchasing with documentation. The requisition provides Purchasing with the appropriate account to be charged. Purchasing will release the funds on the requisition and close it out with a note that the funds have been encumbered against the contract.
Requisition Details and Support Documentation
- When doing a requisition, please include all pertinent order information (e.g., quote #, invoice #, or contract # or any special shipping instructions in the Item Description field under the Items/Funding tab NOT the comment field under the Header tab.
Over $2500 Documentation
- If the requisition exceeds $2500, send the following required documentation to purchasing@binghamton.edu with the requisition number in the email subject line.
Multiple quotes or invoice with letter of justification
- Signed 139 J&K (if over $15,000)
- Send Exhibits A & A-1 to vendor (if over $25,000)